Home>Organizational Requirements

Organizational Requirements

 

 

  
  		  
States Sect/Conf Regionals
1. Budget Include prelim budget w/ bid incl. event fee estimate √ √ √
2. Experience/Training Factor into bid evaluation process √ √ √
3. Notice


 		 Announcement-1mnth prior √    
Announce-6wks prior   √  
Announce-4mnths prior     √
4. Event Staff USAU coordinator and TD (non-playing, in attendance);
min 1 staff/field site;
min 1 staff/4 fields		 √ √ √
5. Communication



 
Modes- email teams and post on SRT 
rain plan-2wks prior; email/message board update for new info;
logistics details-2wks;
format/schedule-5 days prior
 √    
Modes- email teams and post on SRT 
rain plan-2wks prior;
email/message board update for new info;
logistics details-team required  deadline (min 2wks);
format/schedule-5 days prior
   √  
Modes- email teams and post on SRT 
rain plan-4wks prior;
email/message board update for new info;
logistics details-by time teams qualify;
format/schedule-5 days prior		     √
6. Contracts/Sponsorship Sponsorships may not conflict with USA Ultimate sponsors/commitments √  √ √


Key: √ means requirement applies to that event type, multiple √’s indicates an increased requirement

Click "Expand All" for additional information / details. 
 

Expand All
  • 1. Budget
    • A preliminary budget must be included with initial bid and must contain estimated event fees.
  • 2. Experience
    • Experience or lack thereof should be considered when awarding bids for events.
  • 3. Notice
    • State HS Championship events must be announced one month prior to the event date.
    • Sectional and Conference Championships must be announced six weeks prior to the event date.
    • Regional Championships must be announced four months prior to the event date.
  • 4. Event Staff
    • The relevant USA Ultimate Coordinator must be in attendance.
    • A non-playing tournament director must be in attendance.
    • There must be a minimum of one event staff person per field site.
    • There must be a minimum of one event staff person per four fields.
  • 5. Communication
    • Organizers must communicate the following information to teams/players attending the event.
      • Hospital/safety and on-site emergency info
      • Schedule
      • Format
      • Field directions
      • Event contacts
      • Link to SRT page for event
    • Timeline for communication information - see chart below
       
      •   States Sectionals/Conferences Regionals
      Logistical Details Two weeks prior Team registration deadline (min. two weeks) By the time teams qualify
      Format/Schedule 5 days prior 5 days prior 5 days prior
      Rain Plain 2 weeks prior 2 weeks prior 1 month prior
  • 6. Contracts/Sponsorships
    • No sponsorships or contracts can be made that conflict with USA Ultimate sponsorships or commitments.  Please check with HQ before finalizing contracts.